Kinderpedia
Smart Scheduler

Your timetable, ready on the first day of school, not in October

Every autumn, a small team has just a few days to turn hundreds of tasks, rooms and rules into a timetable the whole school can rely on - without building yet another separate system.

See Smart Scheduler in action

Talk to a timetable specialist

Available as a Kinderpedia module, or as a standalone solution

admissions CRM for international schools

You know how this usually goes

Teaching allocations aren't final until September. Then a handful of people - often the director and a couple of maths and IT teachers - sit down with the plan, the rooms, the availabilities and everyone's preferences, and try to make it all fit.

Two weeks of trial and error. A couple of late nights. Corrections in pencil on a giant sheet of card. Then it's copied into Excel, into the register, printed, posted on the wall - and every change after that arrives as one more photo in the WhatsApp group, until no one is quite sure which version is the real one.

Sometimes the timetable only truly lands in the register in October. By then, even marking attendance has been harder than it should be.

It doesn't have to start that late, or cost that much.

A working timetable from day one

Smart Scheduler takes the same assignments, availabilities, rooms and rules your team already juggles - and turns them into an operational timetable that's live in Kinderpedia on the first day of school.

It won't be untouchable perfection on the first try. It'll be a real, working version you can refine - instead of a whole school waiting weeks for a timetable to even exist.

First, no gaps in the children's day

Then a schedule teachers can live with.

Ask any director what matters most and the answer is the same: no gaps in the children's day - no waiting between lessons, no group left without a room. Smart Scheduler builds around that first, then works on the rest: teacher availability, travel time between schools, reasonable preferences, and no more four-hour holes in anyone's week.

You set the order of priorities - essential rules that can never break, preferences you'd like respected, and custom priorities that adapt the logic to your school. The goal isn't just a timetable. It's the best workable balance among all the rules you have to manage.

AI when you need it. Human control when you don't.

It's not a lack of experience that slows a school down - it's the sheer number of interdependent variables. With dozens of classes, groups and rooms, and 80+ teachers, no one can hold every possible arrangement in their head. That's exactly what the engine is good at: it weighs how one decision affects a workload, a room, a group, the balance of the whole day.

The AI Scheduling Assistant removes the repetitive work on top of that. It doesn't take decisions away from your team.

It inspects your configuration, identifies causes, asks for clarification and applies changes directly. Every action can be tracked and reversed, so you stay in control even when AI is working across a lot of data.

When something can't fit, you'll know why

A good scheduler doesn't just say "timetable cannot be generated." Smart Scheduler shows you the rule it couldn't respect and what's behind it - a teacher free only in the one slot that's already taken, a day that's become far heavier than the rest, an optional group with no compatible time. Instead of a dead end, you get something you can actually act on.

One timetable. The whole school knows what applies

No more photos piling up in the WhatsApp group, no more guessing which version is the latest. The timetable lives in Kinderpedia - the app your teachers, students and families already open every day. Need to change something for next week? Set the date it takes effect and publish it in one place. Export or print it without rebuilding it in Excel.

How it works

Start from your school

Import from Kinderpedia, or set up teachers, classes, subjects, groups, rooms and periods.

Set your rules and priorities

What must happen, and what you'd prefer to happen - children's continuity first.

Generate and optimise

The engine builds a timetable and keeps searching for better ones, flagging where problems remain.

Review
and decide

Adjust by hand or let the AI Assistant help. The final decision stays with your team.

Everything in one module

Automatic generation Classes & year groups Teachers & workloads Subjects & lesson requirements Student & optional groups Teacher availability Scheduling rules & custom priorities Conflict detection & explanations Manual adjustments Undo & restore Drafts & versions Semesters, odd/even weeks Rooms & Room Finder Kinderpedia integration AI Scheduling Assistant & bulk actions PDF & CSV export

Try Smart Scheduler with your school

Interested in Kinderpedia Smart Scheduler?

Tell us how your school runs, and a scheduling specialist will set up your trial and walk you through it.

Fill in the form

Build a timetable that actually works for your school

In a window of just a few days, a team of teachers has to turn hundreds of details and constraints into a timetable that works for the whole school. Smart Scheduler lets them do it faster, with fewer errors, without losing the human judgement - and without building yet another separate system.

Book a Demo

See how it works for my school

Kinderpedia
Smart Scheduler