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How Kinderpedia Transformed Bergman Nature Kindergarten’s Communication and Administrative Processes

"The use of the communication app with parents has brought us numerous operational, financial, and educational benefits. Our educators can now focus more on the educational process, with fewer administrative tasks to complete ."

Adina Horga - Founder of Bergman Nature Kindergarten

Adina Horga, Founder of Bergman Nature Kindergarten, shares how the adoption of Kinderpedia has revolutionized their communication with parents and streamlined administrative tasks, allowing educators to focus on what truly matters — teaching.

Communication Challenges Before Kinderpedia

Before implementing a management software, Bergman Nature Kindergarten’s team faced significant communication challenges. The primary mode of communication with parents was through WhatsApp, with groups created for each class, managed by both educators and the administrative team. While this seemed convenient, it led to long-term issues.

Adina recalls, “Parents had access to educators' personal phone numbers, which resulted in excessive and sometimes inappropriate communication. WhatsApp, being an informal tool, allowed parents to send messages outside of working hours, which weakened the professional relationship between parents and educators.”

Moreover, the platform didn’t comply with GDPR requirements, as educators' and parents' personal data were accessible to all group members. Official communications were handled via email, which created confusion for parents, who struggled to manage information across multiple channels.

Administratively, the team faced challenges with manually managing student data, billing, and reporting. Educators used physical notebooks to track student progress, which was time-consuming and prone to loss or damage.

Choosing Kinderpedia: The Research and Implementation

In 2022, Bergman Nature Kindergarten began searching for a digital solution to address these issues. After thorough research, Kinderpedia stood out as the best fit for their needs.

“The initiative came from Olga Gliția, the director of Bergman Timișoara. Kinderpedia was presented as an immediate solution to our problems, and after an internal evaluation, we decided to implement it. The support team at Kinderpedia was essential during this transition,” explains Adina.

Transforming Operations with Kinderpedia

The partnership with Kinderpedia has led to several significant improvements at Bergman Nature Kindergarten. Communication with parents is now centralized through the software’s newsfeed feature.

“Parents receive daily updates, photos, information about meals and naps, and any absences are quickly reported and processed in the system. This eliminates the need for countless repeated conversations and gives us better control over the information shared,” says Adina.

In addition, the management software fully automates billing and allows managers to oversee both educational and financial activities via an intuitive dashboard.

“We can now quickly generate reports on attendance, class activities, invoices, and financial balances,” Adina adds.

The platform offers a formal and transparent communication channel, eliminating private messages and off-topic discussions. It also ensures that all data is stored securely, in compliance with GDPR, and gives parents easy access to both educational and administrative information in one place.

The Impact of Digitalization on the Team

Adina emphasizes that using Kinderpedia has significantly reduced the time spent on administrative tasks, saving between 6 to 9 hours per week for each team member. This time can now be focused on educational activities and personal development.

What Educators and Parents Are Saying About Kinderpedia

Laura D., an experienced educator at Bergman Nature Kindergarten, has been using Kinderpedia since 2018 and highlights how helpful the software is in her daily work:

“Kinderpedia helps me stay in constant contact with parents. I can share real-time information about meals, sleep, and activities. Plus, parents receive daily feedback with photos, without needing afternoon one-on-one conversations or using other channels. Everything is now just a few taps away.”

She also emphasizes the benefit of being able to communicate simultaneously with all parents in her group:

“Through Kinderpedia, I can send messages to all parents in the group, but their replies only reach me. This avoids confusion and unproductive discussions, saving me valuable time and making interactions much more efficient and professional. It simplifies my work and saves me precious hours.”

From a parent’s perspective, Diana S. shares her positive experience:

“Kinderpedia is much more organized and centralized compared to WhatsApp. All the essential information is available in one place, without the risk of losing important details in endless conversations. I also love that I can share the platform with my child’s grandparents, who are excited to see photos and track her progress.”

This organization and accessibility not only simplify parents' lives but also create a more connected and transparent experience for the entire family.

A Strong Recommendation for All Kindergartens

Adina Horga confidently recommends Kinderpedia to other kindergartens: “Using the parent communication app has brought us numerous operational, financial, and educational benefits. Our educators can now focus more on education, with fewer administrative tasks to manage.”

Bergman Nature Kindergarten, a pioneer in nature-based education in Romania, embraced digitalization through Kinderpedia, transforming the way they communicate and manage daily operations. With a team of 40 educators and over 250 children, Bergman continues to offer a modern, educational environment tailored to the contemporary needs of children and their families.


Want to experience Kinderpedia's features for yourself? Sign up for a free online demo today!

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